What stays with people
The final quote, which an engineer reviews and signs, the final approval of site reports, and every technical decision on the project.
Construction · AI automation
A construction company with four active sites and documents scattered everywhere
From folders, emails and phone messages to one folder per project that is updated automatically.
The business
A construction company with four active sites, an office of engineers and a site foreman on each project. Documents arrive from suppliers, public authorities and subcontractors, by email, as PDFs or as photos on a phone.
Where the time goes
- Searching for a drawing, an invoice or a permit across emails and folders
- Daily site reports, written in the evening or not at all
- Deadlines for permits and insurance obligations, tracked in a single Excel file
The agents we set up
Documents agent
It reads incoming emails and files, identifies which project each item belongs to and files it in the correct folder when the match is sufficiently clear. Anything it cannot match with confidence is left for a person to review.
Site report agent
The foreman sends a voice message and photos, and the agent turns them into a draft daily site report covering work completed, crews, materials and delays. The foreman reviews and finalises the report before it is recorded as complete.
Deadlines agent
It tracks recorded and confirmed expiry dates for permits and obligations and alerts the project lead in good time. It does not decide on its own which legal, insurance or other obligations apply to a project.
Quotes agent
Using the bills of quantities and the company’s approved price list, it prepares the first draft of a quote.
What changes
The key information and documents for each project are brought together in one place and updated systematically. Engineers spend less time searching and more time on the projects.
How the work starts
At a construction company like this one, the first step is the study. We talk to the engineers in the office and the site foremen, and map where documents come from, how daily reports are written today and where deadlines are kept. That shows which agent to start with.
What the company defines before launch
The company defines the folder structure for each project, who reviews the documents that cannot be matched with confidence and who is responsible for each deadline. The price list the quotes agent uses is the company's approved one.
How it is tested and how it evolves
Before they take on any work, the agents are tested with real documents and reports from the company. When something does not fit their rules, they stop and flag it instead of guessing. After handover, we monitor how they work and adjust them when something changes, such as when a new project starts.
FREQUENTLY ASKED QUESTIONS